Now answering for HVAC companies nationwide

Every unanswered message
is a job for
someone else.

24/7
Always answering
<5s
Avg. reply time
0
Chats left unanswered

What I Do

One Front Desk. Every Channel. Zero Missed Jobs.

I'm Bob, your real virtual front desk, trained on your business — your services, your service area, how you talk to customers. I sit wherever a customer might reach out, have the conversation, and hand you a booked job. Here's the whole flow:

01

I Answer Instantly

The moment someone opens a chat from your website, taps through from Facebook, Instagram, or your Google Business Profile, or texts your business line, I reply in seconds — nights, weekends, holidays. No hold music. No voicemail. No "we'll call you back."

02

I Qualify The Job

I ask what a good dispatcher would ask: what's broken, how urgent, what kind of unit, what address. By the time I loop you in, the job is already scoped.

03

I Book The Job

Once I have what I need, I put the appointment straight onto your calendar and send you the summary. You wake up to booked work, not a pile of messages to sort through.

04

I Work From Anywhere

No app, nothing to log into. I run as your website chat — reachable from a Facebook or Instagram bio link, your Google Business Profile's Website button, a missed-call text-back, or nothing more than a simple link or a QR code on a truck, invoice, or yard sign.

05

I Keep The Job On Track

Once it's booked, I keep the follow-through automatic: a reminder before the appointment, a heads-up when the tech's on the way, a booking confirmation and payment-reminder email, and later, a nudge to get back on the schedule for the next tune-up.

06

I Follow Up For Reviews

Once the job's done, I text (and email, if you've turned that on) the customer to rate the visit. 4–5 stars go straight to Google or Facebook — anything lower comes to you privately, before it's ever posted.

The Math

One saved job pays for my whole year.

I only need to save you one job a year to pay for myself. Everything after that is money you would've otherwise lost.

$150–$2K+
Typical value of one repair or emergency job
$99/mo
Flat cost of me
1
Booked job needed to pay for me all year
$2,800+/mo
A full-time secretary — before payroll tax, benefits, or a single sick day
vs. me
$99/mo
What I cost — nights, weekends, and holidays included, no PTO required

Without Me

  • After-hours website messages go unanswered, or nowhere at all.
  • A visitor with no response tries the next company on Google.
  • Website visitors browsing at night leave without booking.
  • You find out a lead was lost only when it's too late to fix.

With Me

  • I answer every message in seconds, any hour, any day.
  • I triage emergency requests and put them on your schedule immediately.
  • I capture even undecided visitors as a lead you can call back.
  • You see every conversation and booking in one dashboard.

See It From Both Sides

Pick a side to start.

See It In Action

Watch Bob handle a real lead, start to finish.

One walkthrough, both sides — what your customer experiences when they message you, and what shows up on your end while you're not looking.

Watch Demo

From First Message To 5-Star Review

See exactly what happens — for your customer, and for you.

0:37

For The Business Owner

You see everything I do.

Customers only ever talk to me. Behind the scenes, you get a live dashboard of every lead, booking, and review I've logged — the same one you'd check from your phone between jobs. Here's what that looks like, tab by tab.

Appointments

Every job I book, synced to your real calendar and grouped by day — who's on it, and where things stand. Mark a job Complete and I prompt you right there for what to do about payment: send a reminder by text or email, mark it already paid, or skip.

app.hellobob.com/appointments

Appointments

4 upcoming
Yesterday — Mon, Aug 24
2:00p
Angela K.AC Tune-Up · Tech: Mike · Payment reminder sent
Complete
Today — Tue, Aug 25
10:00a
Denise R.AC Tune-Up · Tech: Mike
Confirmed
1:00p
Priya M.No-Cool Emergency · Tech: Carlos
On The Way
3:30p
Marcus T.Thermostat Install · Tech: Mike
Confirmed
Tomorrow — Wed, Aug 26
9:00a
James D.Annual Maintenance · Tech: Carlos
Confirmed
Conversations

Every conversation I have — on the website, by text, on Facebook — lands in one list. Tap any one to read the full conversation.

app.hellobob.com/conversations

Conversations

4 today
Priya M. — Website ChatAC blowing warm air, needs someone today
9:14 AMBooked
My AC is blowing warm air
Sorry to hear that — is this urgent, or can it wait a day or two?
pretty urgent, it's 98 outside
Got it — I can get a tech out today between 1–3pm. Want me to book that?
yes please
Booked! You're all set for today, 1–3pm.
James D. — Missed-Call Text-BackNever answered — texted back automatically
8:02 AMBooked

Full transcript available in your dashboard.

Denise R. — FacebookAsking about maintenance plan pricing
YesterdayNeeds Reply

Full transcript available in your dashboard.

Marcus T. — Text Reminder ReplyConfirmed tomorrow's 10am appointment
YesterdayBooked

Full transcript available in your dashboard.

Customers

Every customer in one place — their full job history, every conversation, and exactly where their review request stands. Tap a name to see everything.

app.hellobob.com/customers

Customers

48 total
A
Angela K.3 jobs · last visit Aug 24
 2-Day Reminder Sent

Job history: Aug 24 — AC Tune-Up (Complete) · Jun 2 — Thermostat Install · Jan 14 — No-Cool Emergency

Review: rated 5★, opened Google's review page Aug 24, no confirmation yet — next check-in Aug 31.

P
Priya M.2 jobs · last visit Aug 25
 Review Posted

Job history: Aug 25 — No-Cool Emergency (Complete) · Mar 11 — AC Tune-Up

Review: rated 5★, self-confirmed posted to Google on Aug 25.

J
James D.1 job · last visit Aug 23
 Declined

Job history: Aug 23 — Annual Maintenance (Complete)

Review: rated 5★, tapped “No thanks” on the first reminder — no further review reminders sent for this job.

M
Marcus T.1 job · last visit Aug 24
 Confirmed

Job history: Aug 24 — Thermostat Install (Confirmed, not yet complete)

Review: request goes out automatically once the job's marked complete.

Missed Opportunities

Not every lead books right away. I flag the ones that went quiet so you know exactly who to call back, and why.

app.hellobob.com/missed

Missed Opportunities

3 this week
Angela K. — Website ChatAsked about a full system replacement, then went quiet after hearing the estimate range.
Price Hesitation
Tom B. — Google Business ProfileWanted a same-day repair — no slots left until tomorrow.
No Availability
Renee S. — FacebookBooked a slot, then never confirmed the reminder text.
No Response

Tip: Leads lost to price hesitation convert 3× better with a same-day callback that mentions financing.

Overview

The first thing you see when you log in — how many leads I brought in, how many turned into booked jobs, how many texts and emails went out on autopilot, and anything that still needs your attention.

app.hellobob.com/overview

This Week

Coastline Air & Heat
New Leads
38
+6 vs last week
Jobs Booked
24
63% of leads
Avg Reply Time
4s
Every single one

Leads by day — hover a day for the count

3 conversations need a human. One pricing question I couldn't answer, and two reschedule requests — all waiting in Conversations.

Reviews

See exactly which reviews I let go public and which I kept private — resolve a private one once you've made it right with the customer, and set your own reminder timing below. I'll also text you a quick digest every Monday so you're never stuck digging through the dashboard to know where things stand.

app.hellobob.com/reviews

Reviews

Last 30 days
91% posted
Posted · Google

“Fast callback, same-day repair, very professional.” — Priya M.

Private · Never Posted

“Technician was late and didn't call ahead.” — James D.

Weekly Owner DigestTexted to you every Monday morning

“Coastline weekly digest: 6 review requests sent, 4 posted, 1 reminder pending (Angela K. — final nudge Thu), 1 declined. Details: app.hellobob.com/reviews”

Reminder CadenceApplies to new review requests going forward
First reminder
Final reminder
After that Bob stops automatically — no third nudge
Compliance

Every text I send is logged and classified, one consent from the customer covers reminders, on-my-way alerts, invoices, and review requests together, and nothing goes out during quiet hours or past your state's extra limits — so you stay covered without having to think about it.

app.hellobob.com/compliance

Messaging Compliance

All clear
Consent On File
100%
Captured before first reminder/review text
Quiet Hours
8a–9p
Auto-enforced
Opt-Outs
Instant
Any reply, any wording
TransactionalBooking confirmations, appointment reminders, on-the-way alerts, invoices, review requests
PromotionalMaintenance-plan reminders, seasonal offers — separate opt-in, never bundled with the above

One consent covers the full transactional bucket above so nothing goes out that wasn't named when the customer said yes; promotional messages always need their own separate opt-in and never ride on transactional consent. Classified automatically so nothing goes out during quiet hours or without consent — and every opt-out is honored the moment it comes in, however it's worded.

Beyond The Website

I'm not just a website widget.

I can sit behind any link you hand a customer — a bio link on social media, or a text you send when nobody could get to the phone. I also keep in touch through the whole job with reminders, and follow up after to collect reviews and bring customers back for their next service.

Website Chat

The core version — me, as a chat bubble embedded directly on Coastline's own website. Click through below; it's the real thing, not a screenshot.

coastlineairandheat.com
4.9 · 500+ jobs

24/7 AC & Heating Repair

Licensed & Insured · Locally Owned

Schedule Service
AC Repair
Heating
Maintenance
Tap
Clicks the bubble
9:415G
coastlineairandheat.com
B
Bob Online now
Secure chat · Powered by HelloBob
Google Business Profile

For most "HVAC near me" searches, Coastline's Google listing gets seen before their website does. Their listing's Website button leads straight to me — catching the highest-intent moment in the whole search, with nothing extra to set up on Google's end.

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Business Profile

Coastline Air & Heat

★★★★★ 4.9 (118)
HVAC Contractor · Local & Licensed
Open · Closes 6 PM
Directions
Call
Taps Website
9:415G
coastlineair.chat
B
Bob Online now
Secure chat · Powered by HelloBob
Missed-Call Text-Back

Nobody picked up the phone. Coastline's number automatically sends one quick, no-spam text back with a link to me instead of leaving them with nothing but a missed call — and since that same number can take a call back too, nobody ever hits a dead end.

9:415G
C
Coastline Air & Heat
Today 2:14 PM
Hey, sorry we missed your call — we're on another job right now. You can also get help instantly here: coastlineair.chat
We usually reply in under 5 seconds.
Text Message
Taps the link
9:415G
coastlineair.chat
B
Bob Online now
Secure chat · Powered by HelloBob
Review Follow-Up Text

Once a job's marked complete, I text the customer automatically — only the ones who said yes to text updates when they booked — and ask them to rate the visit. 4–5 stars get a one-tap link to post on Google or Facebook themselves; anything lower comes straight to you, privately — nothing gets posted. If a happy customer doesn't confirm they left it, I follow up once after 2 days and once more a week later (both adjustable in your dashboard), then I let it go — no third nudge. Reminders pause if they're mid-conversation about something else, and you can mark a review posted yourself anytime to stop them early.

9:415G
C
Coastline Air & Heat
Today 4:32 PM
Thanks for having us out today, Maria! Quick favor — how'd we do? Rate your visit here: coastlineair.chat/rate
Text Message
Taps the link
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coastlineair.chat
B
Bob Online now
Secure chat · Powered by HelloBob
Taps the link
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google.com/maps…
C
Coastline Air & HeatWrite a review
Share details of your own experience at this place…

Illustrative preview — this page is hosted and controlled entirely by Google, not HelloBob. The customer signs in, picks their own rating, and posts it themselves.

Appointment Reminders & On-The-Way Texts

Once a job's booked, I keep the customer in the loop on my own — a reminder the day before, then a heads-up the moment the technician's on the way. No dispatcher has to remember to send it.

9:415G
C
Coastline Air & Heat
Yesterday 4:00 PM
Reminder: your AC tune-up is tomorrow, Thu 10 AM–12 PM. Need to confirm or reschedule? coastlineair.chat/appt
Today 9:45 AM
Your technician Mike is on the way! ETA 15 minutes.
Text Message
Taps the link
9:415G
coastlineair.chat
B
Bob Online now
Secure chat · Powered by HelloBob
Maintenance Plan Reminders

Six months after a tune-up — or whatever cadence you set — I reach back out on my own, before the next breakdown instead of after.

9:415G
C
Coastline Air & Heat
Today 11:00 AM
It's been 6 months since your last AC tune-up, Maria! Beat the summer rush — want to get back on the schedule? coastlineair.chat/tuneup
Text Message
Taps the link
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coastlineair.chat
B
Bob Online now
Secure chat · Powered by HelloBob
Facebook Page Link

Coastline's Facebook Page links out from its Website field. A visitor scrolling the app taps straight through and lands right in a chat with me — no separate search required.

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Coastline Air & Heat
C

Coastline Air & Heat

Local Service · 2.4K followers
LikeMessage···
Pinned Post100°+ heat wave this week — our chat answered 41 questions before 9am. Don't lose the after-hours lead.
3 days agoNew shop onboarded this week — live within 48 hours.
Taps the link
9:415G
coastlineair.chat
B
Bob Online now
Secure chat · Powered by HelloBob
Instagram Bio Link

Coastline puts one link in their Instagram bio. A visitor taps it straight from the app and I take it from there — no website visit required.

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coastlineair
C
412Posts
2,180Followers
96Following
Coastline Air & Heat
Same-day AC & heating repair, day or night
coastlineair.chat Tap
FollowingMessage
Taps the link
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coastlineair.chat
B
Bob Online now
Secure chat · Powered by HelloBob
QR Code On Trucks & Paperwork

A code on the service van, an invoice, or a door hanger left after a visit. Someone scans it with their camera and lands straight in a chat with me — no number to dial, no app to search for.

Coastline Air & Heat
Sorry We
Missed You!

We stopped by for your scheduled visit. Scan to chat with us anytime.

coastlineair.chat
Scans the code
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coastlineair.chat
B
Bob Online now
Secure chat · Powered by HelloBob
Automated Emails & Ad Landing Pages

I can send booking confirmations, payment reminders, and review requests straight to your customers automatically, using the email you have on file — no extra step for you. And every invoice or quote email you send yourself can still close with a link to me instead of just a sign-off. The same logic applies to paid traffic — sending an ad click to a live chat instead of a static contact form gets an answer back in seconds, not after a form sits in an inbox.

9:415G
Taps the link
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coastlineair.chat
B
Bob Online now
Secure chat · Powered by HelloBob

Setup

Live on your site in four steps.

01

We build it

Send us your hours, pricing, and services — we configure me around your business, not a generic script.

02

You paste one line

A short snippet goes on your website. No developer, no new software to learn.

03

I start answering

Every visitor gets an instant reply and a path to book — nights, weekends, and mid-job.

04

You get the leads

Every booking and captured contact lands in one simple dashboard, ready to dispatch.

Works With What You Run

No new dispatch board to learn.

I don't replace the field service software your team already dispatches from — I plug into it. Tell us what you run and we'll get you connected.

ServiceTitan Housecall Pro Jobber FieldEdge + more on request

Integrations are built out one account at a time as customers come on board — let us know what you run at signup and we'll prioritize it.

Client Records, Created For You

A new caller becomes a real customer record in your system automatically — no re-typing names, addresses, or phone numbers.

Your Dispatch Board, Updated Live

Booked jobs land on the calendar you already run, assigned and ready, the moment I book them — not batched in later.

Every Outcome, Logged Back

Booked, quoted, or missed — every conversation's result is written back to the job history your team already checks.

Why Me

Built for HVAC, not retrofitted for it.

Never off the clock

AC failures don't wait for business hours. I'm always on, including 2am emergency messages.

Books real appointments

I'm not just a message-taker — I put jobs directly onto your schedule, with the details your techs need.

Speaks HVAC

I'm configured on real trade terms — diagnostics, tune-ups, refrigerant, emergency dispatch — not generic small talk.

One flat monthly rate

No per-conversation metering, no surprise overage bill. You know exactly what I cost, every month.

Captures leads you'd lose anyway

When I can't fully resolve something, I still get a name and number before the visitor closes the tab — instead of nothing at all.

Live in days, not weeks

Send your hours and pricing, paste one snippet, and I'm answering on your site — no developer, no long onboarding.

Texting compliance built in

State texting rules are a real, personal liability for a small business owner — I handle consent, quiet hours, and the extra limits certain states require automatically, so a new channel doesn't become a new risk.

Reputation

Every job ends with a review request. Only your best go public.

Once a job's marked done, I follow up automatically and ask the customer to rate it 1–5 stars. What happens next depends on the answer.

Job complete → automatic text: “How'd we do? Rate your visit 1–5 stars.”

4–5 Stars → One Tap To Post Publicly

I give the customer one tap to leave that review on Google or Facebook — sent right while the experience is still fresh, when they're most likely to follow through.

Builds your public rating

1–3 Stars → Sent To You Privately

Nothing gets posted. I send the feedback straight to you instead, so you can make it right with the customer before it ever becomes a public review.

Never posted publicly

Why Now

Built for a trade growing faster than it can staff.

This isn't a generic pitch. It's what's actually happening in HVAC right now, in every market.

Growing
More homes, more aging systems, more service calls every year — nationwide, not just in one metro
Understaffed
Skilled trades are short-staffed across the country — demand keeps outrunning hiring
24/7
When an AC or furnace fails, customers go with whoever responds first — wherever they are

What You're Really Paying For

$99 a month. One missed job costs more than that.

Here's the math side by side — what HelloBob costs, what the alternatives cost, and what it costs to do nothing.

$99 / month

About $3.30 a day. Less than a large coffee — and Bob never calls in sick, never takes a lunch break, and never misses the 2am call.

HelloBob
$99/mo Best value
Live answering service
~$350/mo
Part-time receptionist
~$1,800/mo

Typical ranges for a live answering service and part-time front-desk help — actual rates vary by provider and market.

$1,188
Your whole year with HelloBob
~$3,000
Saved per year vs. a live answering service
~$20,400
Saved per year vs. hiring part-time help

The real cost isn't HelloBob. A typical HVAC service call runs $300–$400. Miss just one job this year to a competitor who answered first, and you've already lost more than a full year of HelloBob.

Start My Free 14-Day Trial No card, nothing due until you've tested Bob yourself.

Pricing

One flat rate. No contract.

No per-conversation fees, no tiers to guess between. Everything you need to stop losing leads, for one price.

HelloBob Standard
$99/ month, cancel anytime
  • Configured on your real hours, pricing, and services
  • Unlimited customer conversations, day or night
  • Appointment booking synced to your calendar
  • Emergency request triage and lead capture
  • Ongoing updates as your hours or pricing change
Get HelloBob For Your Shop

Common Questions

Before you ask.

Will you actually sound like my business?

Yes. I'm configured with your real hours, pricing, and services before I ever talk to a customer — not a generic script shared across every company using me.

What happens if you can't answer something?

I capture the customer's name and number and hand the conversation to you directly, instead of letting them leave with no way to follow up.

Do I need to know anything technical to set you up?

No. You send us your business details, we configure everything on our end, and you paste one short snippet into your website — that's the whole setup.

How do I access my dashboard?

We email you a login link for app.hellobob.com right after you sign up, sent to the address you gave us during setup — from there you just log in whenever you want to check leads, bookings, or reviews.

What if my team already answers my phones?

I cover a different channel entirely — the visitors who'd rather type a question on your website than make a call. I run alongside whatever phone setup you already have; nothing about your phones needs to change.

Do you charge more if I run more trucks or a bigger crew?

No. It's the same $99/month whether you're a one-truck outfit or running a full fleet — pricing isn't based on the size of your business or how many systems you service.

Will you work with the dispatch software I already use?

I don't replace the field service software your team already dispatches from — I plug into it. ServiceTitan, Housecall Pro, Jobber, FieldEdge, and more — tell us what you run at signup and we'll get it connected, so every booked job and contact lands right on the board your team already checks.

Is there a contract, or can I cancel anytime?

No contract. HelloBob is billed month to month at one flat rate, and you can cancel anytime.

Can you talk to Spanish-speaking customers too?

Yes — I can be configured to answer in English or Spanish. This site itself has an EN/ES toggle in the top navigation, so you can see exactly how that looks before you sign up.

Can I see you in action before I sign up?

Of course — check out the See It In Action tab above. You can click through real ways customers reach me: website chat, Google Business Profile, missed-call text-back, review follow-up, Facebook, Instagram, QR codes on your trucks, and more.

Is it even legal to text my customers like this?

Yes, when it's done right — and that's exactly what I handle. I only text customers who said yes, I keep reminders, on-my-way alerts, invoices, and review requests under one clear consent instead of asking five separate times, I respect quiet hours, and in states with extra texting rules (Florida, Oklahoma, Washington, Maryland, Connecticut, Texas, New York) I automatically apply the tighter limits those states require. You don't have to become a compliance expert to use me.

Get Started

Stop losing jobs
to
whoever answers first.

Here's exactly what happens next — no calls, no surprises, nothing to pay until you've tried Bob yourself.

hello@hellobob.example [ Your phone number ] Serving HVAC companies nationwide